In last article, we talked about Apttus Approvals. In this article, we will focus on Order and Asset Management in Apttus.

Orders and Order Line Items

For any company, products and services are not said to be sold until and unless associated Order and Order Line Items are generated. All ERP systems, Back Offices and Fulfilment Centers need Orders and Order Line Items to supply purchased products and services to Customers. Orders and Order Line Items are required to calculate Billing, generate Invoices, manage Assets and process Renewals. Apttus Orders consist of information from Quotes and Agreements while some information about integration with ERP or back-end systems. Order Line Items consist information about all sold products and services, their pricing and quantities, start and end dates same as Quote Line Items and Agreement Line Items.

When Quote or Agreement is accepted, an Order is created with Quote and/ or Agreement information, Order Line Items are created from associated Quote Line Items and/ or Agreement Line Items information and Asset Line Items are also created from associated Quote Line Items and/ or Agreement Line Items information. Order, Order Line Items and Asset Line Items are created with “Pending Activation” status. Once we populate “Ready for Activation Date”, Order, Order Line Items and Asset Line Items status changed to “Activated”. Now we can integrate Order and Order Line Items with External ERP or back-end systems. If customer is also using Apttus Billing Management and Revenue Management then populating “Ready for Billing Date” and “Ready for Revenue Recognition Date” will generate Billing Schedules and/ or Usage Schedules, Invoices and Revenue Reports on respective dates.

Asset Line Items and Asset Based Ordering (ABO)

Asset Line Items are associated with Accounts and they show the products and services that customer has already purchased. They also have information about pricing, quantities, start and end dates. Once any Order is activated, associated Asset Line Items are also activated. Asset Line Items help Sales Users to identify Customer’s needs and preferences and thus help them in doing Renewals, Up-sell or Cross-sell products and services in future.

Sales Users can see Asset Line Items in Installed Products screen in cart. They also can select any or all products from Installed Products screen and add them into cart. We can also apply filters on Asset Line Items. Apttus provides capabilities of Renewal, Termination, Change and Swap in Installed Products screen, which is called Asset Based Ordering (ABO).

With Renewal option, Sales Users can select products, provide Renewal Start Date and End Date, add them into Cart, Finalize Cart, Generate and Accept Renewal Quote and/ or Agreement, Create Renewal Order and Order Line Items. Using Terminate option, Sales Users can terminate existing active Order from any date and create new Terminated Order and Order Line Items. With Change option, Sales Users can perform changes in Quantity, Start Date, End Date, Price, Attributes, Options etc. and create new Changed Order and Order Line Items. With Swap option, Sales Users can replace old product with new one using Replacement Constraint Rules and create Order and Order Line Items with new products.